Reserve a Room / Special Event Setups

Check the availability of a room BEFORE filling out the form by clicking the name of a room from the "Choose a Room" list below.

Information entered on this form gets emailed to your department's calendar editor who is responsible for posting the event to the calendar system.

Except for SMS classes, room reservations are made on a "first come, first served" basis.
See room descriptions (capacity, A / V equipment and internet access) and locations.

This form can be used simply to reserve a room, or to request further setups such as coffee, tables, etc.

Choose a room:

Your Name:	Choose YOUR group:
Your Full Email Address:	OR Non-VIMS groups:	Check this box See rental rates.
Your Phone:		Add your billing address:
Short description of activity/meeting:

Start Hour	Start Month	Start Date	Start Year		End Hour	End Month	End Date	End Year

If needed, continue with Events Setup. Otherwise, scroll down to Submit button.
See rental rates for special events setups (effective July 1, 2007).

ACCOUNT: You must enter an account number (or "tba", if unknown) in order for the information below to be forwarded to Bud Davenport.
Number of Attendees:
Setups Required Inside/Outside:	Coffee: 30, 50, 100 cup Caffeinated Coffee Decaffeinated Coffee Creamer, sugar Tea: Hot Cold Tables: Round Rectangle Tablecloths Skirting for Tables Ice/Cooler Registration Table/Chairs Folding Chairs Paper Products: Plastic Glasses, Cups, Silverware, Plates Trash Cans Foliage (ficus, ferns)
Setups Required Outside:	Canopies/Tents Tables and Chairs Gas Grills Cookers Trash Cans
Additional Requirements:	Audio Visual: VCR Slide Projector Overhead Computer Projection System Video Projector Video Camera DVD Processing Audio-Visual Personnel Podium Caterer Telephone Media Coverage Photographer Buses, Vans, Cars Video taping of Event Parking Signs Gift Store open
Other Items:	Special Events Sign Sign for Alcohol Liability Release Forms Coat Rack Easels Heavy Duty Extension Cords Sawhorse tables Other